What To Expect In A Nursing License Background Check? 2023 Guide
When it comes to hiring a nurse, ensuring that they have a clean record is of utmost importance. A nursing background check can help employers confirm that the applicant is qualified for the job and that they have not committed any offenses that could potentially harm patients.
In this article, we'll cover everything you need to know about nursing background checks, including why they're important, what they entail, and how to conduct them effectively.
What is a nursing background check?
A nursing background check is a comprehensive screening process that involves verifying an applicant’s education, work experience, criminal history, and professional licenses. It is a critical step in the hiring process for nurses, as it helps employers ensure that the candidate is qualified for the job and has the necessary credentials.
Why is a nursing background check important?
Nursing background checks are essential for screening job candidates and ensuring that they meet the nursing license requirements and qualifications for the position. This is particularly important for nursing roles, as nurses work directly with patients and are responsible for their well-being.
Nursing background checks can help healthcare organizations in various ways:
1. Ensure nurses’ qualifications
First and foremost, a background check for a nursing license helps employers ensure that the candidate has the appropriate education and credentials to perform their job duties.
It also helps them verify the candidate’s employment history and identify any gaps in employment. This can be crucial in assessing the candidate’s ability to work consistently and reliably.
2. Ensure patient safety
Nurses who have a criminal record, drug abuse history, or disciplinary action taken against them pose a risk to patients' safety. Background checks can identify any red flags that could compromise patient safety.
3. Protect the organization's reputation
Hiring nurses with questionable backgrounds can damage the organization's reputation and compromise patient trust.
4. Comply with legal and regulatory requirements
Healthcare organizations are subject to various legal and regulatory requirements, including those related to hiring practices. Nurse background checks can help ensure compliance with these requirements.
What does a nursing background check include?
A nursing school background check typically includes the following:
1. Education verification
This involves verifying the candidate’s education credentials, including the degree obtained and the institution that issued it. Employers can verify this information by requesting transcripts or contacting the institution directly.
2. Employment verification
This involves verifying the candidate’s employment history, including their job title, job responsibilities, and dates of employment. Employers can verify this information by contacting the candidate’s previous employers.
3. Criminal history check
This involves checking the candidate’s criminal history for any arrests, convictions, or disciplinary actions taken against their professional license. Employers may choose to conduct a county-level or statewide criminal background check, as well as a national criminal nursing background check.
They can conduct the criminal history check by running a background check through a third-party provider.
4. Professional license verification
Professional license verification ensures that a candidate has the required licenses to practice nursing in their state. This involves ensuring that the candidates have passed their nursing license exam, and verifying that their nursing license and any other professional licenses they may hold are valid and in good standing. Employers can verify this information by contacting the licensing board in the state where the candidate is licensed.
5. Sanctions and exclusions searches
Sanctions and exclusions searches can uncover any disciplinary actions taken against a candidate by state and federal agencies, as well as any exclusions from participating in Medicare and Medicaid nursing programs.
How does a criminal background check work for nurses?
The process for a criminal background check for a nursing license varies by state, but it typically involves the following steps:
Nursing applicants submit a fingerprint, which is submitted to the Federal Bureau of Investigation (FBI) for a criminal history check. The fingerprints are then checked against state and national criminal databases to determine if the nurse has any criminal history.
In addition to the fingerprint check, the nursing board or employer may also conduct a thorough background check, which may include reviewing the nurse's driving record, credit history, and education and employment history.
The nursing board then submits the request to the state's criminal history record information system.
The state's criminal history record information system searches its databases for any criminal history associated with the applicant.
The results of the criminal nursing background check are sent to the nursing board for review.
What crimes are considered disqualifying for nurses?
Each state has its own guidelines regarding what criminal convictions are considered disqualifying for nursing licensure. However, some of the most common crimes that can impact a nursing criminal background check include:
Felony convictions
Misdemeanor convictions related to drug or alcohol abuse
Crimes related to patient abuse or neglect
Crimes related to theft, fraud, or embezzlement
Sexual offenses
Crimes related to the practice of nursing
It is important to note that not all criminal convictions will automatically disqualify an individual from obtaining a nursing license or NCLEX background check. Each case is evaluated on an individual basis, and the nursing board will consider factors such as the severity of the crime, how much time has passed since the conviction, and any steps taken toward rehabilitation.
What happens if a nurse fails a criminal background check?
If a nurse fails a criminal background check, it may impact their ability to obtain a nursing license or maintain an existing license. The nursing board will review the results of the background check and determine if the nurse is eligible for licensure or if disciplinary action is necessary.
In some cases, a nurse may be able to petition the nursing board for licensure, even if they have a criminal history. However, this process can be complex, and it is important to consult with an attorney who specializes in nursing licensure issues.
How can employers ensure that nursing background checks are conducted properly?
Employers in the healthcare industry have a responsibility to ensure that their employees, particularly nurses, have undergone proper background checks to safeguard patients and maintain a safe work environment.
It is crucial for employers to conduct these checks accurately and thoroughly to avoid any potential legal and financial liabilities.
Here are several steps that employers can take to ensure that background checks for a nursing license are conducted properly:
1. Develop a clear policy
Developing a clear policy for nurse background checks is crucial for any healthcare facility. The policy should outline the nursing background check requirements and the process for conducting the checks.
To ensure that the policy complies with legal and regulatory requirements, it is important to research and understand the laws and regulations regarding nursing background checks in your jurisdiction. This may involve consulting with legal experts or healthcare regulatory agencies.
2. Comply with state and federal laws
Employers must comply with all applicable state and federal laws. This means following specific legal requirements and regulations that govern the process.
One of the key requirements is obtaining the candidate's consent before conducting a background check. Employers must inform the candidate about the nature and scope of the check and obtain their written consent before proceeding. Additionally, employers must also provide candidates with a copy of the report if requested.
There are also certain legal restrictions on the type of information that can be obtained and considered in a nursing background check. For example, it is illegal to discriminate against candidates based on their race, gender, age, or other protected characteristics.
By complying with state and federal laws, employers can ensure that they are conducting nursing background checks in a fair and legal manner. This can help to protect both the employer and the employee and ensure that the hiring process is conducted in a professional and ethical manner.
3. Use a reputable background check provider
When conducting a nursing license background check on potential employees, employers need to use a reliable and trustworthy provider. This will help ensure that the information they receive is accurate and current.
A reputable background check provider will use reliable sources and methods to gather information on the individual being checked. They will also take steps to verify the accuracy of the information before presenting it to the employer.
Using a reputable background check provider can help protect the employer from potential legal issues and also ensure that they are making informed decisions when hiring new employees. It can also help to build trust between the employer and the employees, as they will feel confident that their personal information is being handled in a responsible and professional manner.
4. Be consistent in conducting background checks
It is essential for employers to be consistent when conducting nurse background checks. This means applying the same standards and procedures to all candidates, regardless of their race, gender, or other personal characteristics.
Being consistent results in fair and unbiased hiring decisions and ensure that all candidates are treated fairly and equally. It also prevents discrimination claims and legal issues.
Consistency in conducting background checks for a nursing license can also help to create a culture of trust and transparency within the organization. Employees are more likely to feel valued and respected when they know that the same standards apply to everyone and that the hiring process is based on objective criteria.
5. Obtain written consent
Obtaining written consent from a candidate before conducting a background check is an essential step in the hiring process. The consent form should clearly state what information will be collected, who will conduct the check, and how the information will be used.
The candidate should be given ample time to review and consider the consent form before signing it. The form should also include language indicating that the candidate understands the purpose of the background check and that they are authorizing the release of the requested information.
It is important to note that obtaining consent for a background check is required by law in many jurisdictions. Failure to obtain consent before conducting a background check can result in legal consequences for the employer.
6. Use the information responsibly
After obtaining the results of a nursing background check, employers must use the information obtained responsibly, ensuring employees that the information obtained is kept confidential and secure. This means using the information only for making informed hiring decisions and not for any other purposes, such as discrimination or harassment.
If adverse information is discovered through a nursing background check, employers must handle the information with sensitivity and fairness. The candidate should be given the opportunity to explain the information and provide any additional context. If the decision is made not to hire the candidate, the employer must provide a clear and specific explanation for the decision.
Misconceptions about nursing background checks
There are several misconceptions about nursing background checks that can prevent healthcare organizations from conducting thorough and effective screenings.
Here are some of the most common misconceptions:
Background checks for a nursing license are too expensive: Background checks can be costly, but the cost of not conducting them can be even higher. Hiring a nurse with a criminal record or a history of drug abuse can result in lawsuits, fines, and damage to the organization's reputation.
Background checks are time-consuming: While background checks can take some time to complete, they are a necessary step in ensuring patient safety and protecting the organization's reputation.
Background checks are intrusive: Background checks only collect information that is relevant to the job, such as criminal history, employment history, and educational credentials. The information is kept confidential and only shared with those who need to know.
Conclusion
Nursing background checks are critical for ensuring patient safety and the integrity of the healthcare system. By conducting comprehensive and thorough background checks, employers can make informed hiring decisions and ensure that their patients receive the highest quality care from qualified and trustworthy nursing professionals.
FAQs
1. How can nursing background checks help ensure patient safety?
Nursing background checks can help ensure patient safety by identifying any red flags in a candidate’s past that may indicate a potential risk to patients and by ensuring that the candidate has the appropriate credentials and education to perform their job duties.
2. What are the consequences of not conducting a nursing background check?
Not conducting a nursing background check can lead to hiring an unqualified candidate or a candidate with a criminal history, which can potentially harm patients and damage the reputation of the healthcare facility.
